Microsoft 365 – securing your data in the Cloud

Microsoft 365 – securing your data in the Cloud

Microsoft 365 (formerly Office 365) is one of the most widely used cloud products on the market today

Through the tools available, organisations are taking full advantage of the dynamic and collaborative workplace that 365’s software suite provides.

Cloud security remains top priority for the majority of UK businesses, and with Microsoft offering industry leading security measures that advocate privacy, compliance and accessibility, Microsoft 365 remains one of the most attractive cloud software solutions to businesses. Yet while Microsoft have invested millions into a robust, secure and available cloud structure, data loss and protection remain a concern.

It’s important to remember that SaaS platform providers, like Microsoft 365 and Amazon Web Services, are responsible of keeping applications online and protecting the underlying infrastructure; but the management and protection of vital business data remains the customer’s responsibility.

This is where a strong, secure backup of your Software as a Service (SaaS) data is required. Ultimately, as the data owner, it’s YOUR responsibility to keep it protected from data loss – accidental or otherwise.

Like any backup solution, you want your SaaS protection to quickly restore all application data in the event of such losses. We’ll look at some of the most common culprits of cloud data loss and what you can do to avoid them.

What could cause a data loss in the Cloud?

  • Accidental deletion
    We’ve all done it; accidentally deleted data or removed a user, syncing our mistake across the cloud network and inadvertently losing all our data. With a SaaS backup in place, you create regular “images” of your data states throughout the day. Accidentally erase any data, and you can quickly restore it by ‘rewinding’ to a time before your disastrous deletion.
  • Retention policy gaps and confusion
    Microsoft 365 does offer services for retention policies –  but they’re specialist functions that are hard to keep up with, let alone manage. A SaaS backup provides longer, more accessible retention options, keeping data protected and stored in one place for easy recovery.
  • Internal security threats
    It’s an uncomfortable truth, but internal security threats will always exist, and will always need addressing. Ensure your system backups aren’t easily accessed by potential inside threats, and that they can help you recover from any disdainful behaviour by potentially malicious employees.
  • External security threats
    While data breaches at the corporate giants make perfect headline news, they don’t accurately reflect the threat landscape; it’s the small to medium business that is most harshly (and commonly) targeted.  What stolen documents don’t cost you in lost hours or money, they may do in GDPR fines, should personal data be compromised. A backup solution can minimise the impact of any such attack, and ensure you’re up and running swiftly.
  • Legal and compliance requirements
    With the General Data Protection Regulations (GDPR), industries now have a legal, regulatory responsibility to suitably back up their data with sufficient security and encryption.

At Mirus we work with backup specialists Datto, providing a range of industry-leading backup solutions. With services such as Datto Cloudify, your Cloud backup can be automated to protect your organisation from data loss caused by user error, meet legal compliance needs, and manage the employee life cycle effectively.

Office 365 remains one of the safest and most secure SaaS packages available today – but like most software, it never hurts to explore those precautionary measures.

If you’re concerned about your document security, are looking to incorporate Microsoft 365 into your workplace, or have any other questions about your company IT setup, feel free to get in touch with Mirus IT today.

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